Alumni Google Account Information

The deadline to migrate files from your Alumni Google Workspace Account was June 30, 2023.

On January 24, 2023, RISD announced that we longer offer alumni a full suite of Google Workspace applications and storage. This announcement, made to all alumni via the monthly alumni newsletter, was followed by direct communications to alumni who currently have Google Accounts.

In order to comply with Google's deadline, as of December 2023, RISD began deleting storage associated with alumni Google accounts. Alumni can no longer access their accounts or transfer files stored in their accounts. 

Frequently Asked Questions

The deadline has passed, can I still have forwarding set up for my alumni email address

Yes. Forwarding can still be set up for your email address. Please contact

When did this change go into effect?

The changes to Google’s policies went into effect in July 2022. However, RISD was able to arrange for our alumni to have an extension. Alumni who currently have an account will needed transfer any saved files and set up forwarding for their account by June 30, 2023.

Do I have an alumni account?

If you graduated between June 2008 and June 2022, ITS automatically rolled your RISD student account into a account. Alumni who graduated before 2008 have been allowed to request an alumni account if they would like one.

Why didn’t I receive any notification of this change?

RISD made a sincere effort to contact all alumni impacted by this change via the preferred methods of communication we have on file for each alum. However, if we did not have updated contact information for an alum or the alum had previously unsubscribed or requested “no contact” from RISD, we may not have been able to reach them.

Are alumni no longer being offered RISD emails?

RISD will still offer alumni email accounts (; however, they are forwarding only, and you will need to provide an email address for us to forward your emails.

Why did RISD make this decision?

This change is in response to Google Workspace for Education's updated policies, which will no longer offer unlimited storage. This change is impacting many colleges and universities across the country, and like many of these institutions, RISD needed to make the difficult decision to suspend providing Google Workspace for Education to our alumni. This decision was not taken lightly and is due to an unsustainable cost which will only increase year over year.

Google’s changes to their policies went into effect July 2022. To provide time for RISD to explore all avenues before coming to a decision, RISD was able to arrange for our alumni to have an extension. RISD alumni have until June 30, 2023 to arrange for other storage options and to set up their email forwarding.

Will alumni still be able to access Artworks as usual?

Yes. Alumni will maintain their RISD active directory (AD) username and password to access Artworks.

Will alumni still be able to access their RISD alumni email account?

No. Alumni will not be able to access their Alumni email account (email or drive content) after June 30, 2023.

May I utilize the “Send Mail As” feature with my

No. This is not possible.

The deadline has passed. Can I still get access to my files?

No. The storage has been deleted to comply with the deadline given to us by Google.